Why Should You Outsource Freight Claims Management?

The ability to get your product where it needs to go is a fundamental part of running any successful business. If your organization ships a high volume of items, you’ve likely had to deal with freight claims before. You also probably know what a hassle it can be. From putting the paperwork together to waiting for the claim to be settled, a lot stands between your business and the recovery of any funds associated with a damaged shipment.

It’s for these reasons that an increasing number of businesses are outsourcing their freight claims management to third-party companies such as Visiclaims — a division of Rockfarm Supply Chain Solutions. Below, we look at some of the main benefits of outsourcing your freight claims management and attempt to dispel one of the main concerns businesses have about doing so.

Improve Your Shipping Recovery Rate

Accidents happen during shipping. The sheer number of products being transported globally today means small businesses have increasingly little leverage when they do. While you have a right to be reimbursed for any loss, big transportation companies are in less of a hurry to pay out claims from small customers who account for a fractional percentage of their business. As a result, too many companies face long delays, unhelpful customer service and plenty of red tape when dealing with freight claims.

A third-party freight claims management company can be a powerful advocate for your business — one that helps expedite claims and gets your money back to you faster. The Visiclaims team knows the system and knows what’s needed to get a freight claim through it. We have managed more than $7 million in claims since 2016 with a 91% recovery rate and an average processing time of 32 days.

Save the Time and the Hassle

When you don’t have to worry about the administrative work of freight claims management, your team is free to focus on other projects. While getting your refund is important, that money isn’t new revenue — outsourcing allows you to focus on growing your business rather than worrying about recouping what has been lost. For a smaller organization, this advantage is critical.

Another benefit of outsourcing your freight claims management is that it gives you access to advanced analytic tools. If claims management isn’t a core component of your business, it can be easy to miss trends that are costing you money. The experts at Visiclaims can turn raw data into actionable intelligence, allowing you to make more informed business decisions.

Improve Visibility and Data

Understanding the conditions that are most likely to lead to freight claims is essential for adjusting your company’s operations and avoiding these factors altogether. If the product doesn’t arrive at its destination or it arrives damaged, the shipper can request to be financially reimbursed by the carrier. As such, it’s important to have a team of experts in freight claims management who can provide a monthly report about the factors contributing to your company’s freight being lost or damaged.

Though a third-party logistics company may promise greater streams of data and visibility, this data is valuable only if it can be useful to your company and help you identify solutions. When you outsource your freight claims management to experts, you can easily pinpoint patterns from an outside perspective. A large number of claims in a certain region or with a carrier may help you find alternate routes and carriers. This will help you avoid damage claims.

At Visiclaims, we can track the data points that will help you with alternative product packaging methods, carrier-specific mishandling and modal considerations. You select the factors that will offer the most useful insights for your monthly reporting, and if you’re unsure what factors to review, we can help.

We also pride ourselves on the visibility we can provide. You’ll have constant access to your claims by using our cloud-based technology, allowing you to view which references have been tracked for a claim, which step of the process the claim is currently on and the requested value for resolution.

Visiclaims’ 3-Tier Approach

At Visiclaims, our three-tier approach allows you to choose your level of involvement with our invested transportation management system:

  • Tier 1: Tier 1 of our approach is claims support. Our cloud-based freight claims management system takes you through the claims process step-by-step. Visiclaims was designed to provide you with total transparency from the moment the claim is filed until it reaches its final settlement. Tier 1 is perfect for organizations that are seeking granular control over the process of claims management while benefiting from our advanced online tools.
  • Tier 2: Tier 2 of our approach is mitigation and compliance. We know that resolving claims easily isn’t always possible and disputes with carriers are common. Carriers can drag out the settlement process, which can impact your business. If you wish to streamline your claims management process, you can outsource compliance and mitigation to Visiclaims. At this tier, we’ll communicate with the carrier for you to resolve any disputes, which saves you time and money.
  • Tier 3: Tier 3 of our approach is fully managed, which offers you the ultimate level of convenience and ease. After an accident, we’ll produce a claim, submit it to the carrier, and until the matter is settled, we’ll mitigate on your behalf. Our team is solely dedicated to freight claims management, so we have the expertise and resources needed to achieve a beneficial, timely resolution. When you choose this tier, you’ll minimize risk and reduce your operating costs.

Contact Visiclaims for Freight Claims Management

Too many organizations think of outsourcing as a one-size-fits-all solution that removes them from the freight claims management process entirely. Visiclaims is different. Use our software to streamline your workflow, count on us exclusively for mitigation and compliance issues or choose a fully managed service package. We’ll work with you to determine the best option for your team. Contact a representative at Visiclaims today to learn more about how we can help.

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*Updated April 2022.

*Originally posted March 2018.